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Prepare office supplies for new employees: workstation, starter kit, and equipment
Prepare office supplies for new employees: workstation, starter kit, and equipment
by Wiepa GmbH on Jul 09, 2026Onboarding Guide
Preparing office supplies for new employees: workplace, starter kit and equipment
A prepared workplace ensures that new employees can start immediately. Office supplies, technology, ergonomics and organization should therefore be ready before the first day of work.
Often, it's not until the first day that you realize what's missing: a pen, pad, folder, keyboard, mouse, monitor, name tag or access to the shared drive. With a fixed starter kit, onboarding becomes simpler and more professional.
Short Answer
For new employees, companies should prepare a starter kit including office supplies, workplace technology, ergonomic equipment, filing systems, stationery, and essential consumables in advance.
Why a prepared workplace is important
First impressions also count internally. A prepared workplace appears organized and appreciative. New employees don't have to immediately search for pens, pads, or access materials, but can concentrate on training and the team.
- professional first day of work
- fewer queries for team assistants or administration
- faster start to tasks and processes
- standardized equipment for comparable workplaces
- better planning for office supplies and technology
Related: Office Supplies for New Employees: Workplace Starter Kit
What belongs in a workplace starter kit?
| Area | Typical Items | Why it makes sense |
|---|---|---|
| Stationery | Ballpoint pens, notepads, highlighters, sticky notes | to be immediately ready for work |
| Filing | Folders, dividers, binders, letter trays | organize documents neatly |
| Tech workstation | Keyboard, mouse, monitor, cable management | fully utilize the workstation |
| Ergonomics | Office chair, monitor arm, footrest, desk lamp | work more comfortably |
Standard packages save time
If you have to think about what each new person needs every time, it leads to queries and spontaneous orders. It's better to have a standard package for each type of workplace: office workplace, reception, field service, warehouse, administration, or meeting role.
- Define basic equipment for all employees
- Add additional items per department
- Place orders early
- Check the workplace before starting
- Include consumables in minimum stock levels
More on this: Core assortment in office supplies
Matching Products in the Wiepa Shop
StationeryBallpoint pens, notepads, highlighters, and sticky notes to get started.FilingFolders, dividers, binders, and letter trays for documents.Workplace TechnologyMonitor arm, keyboard, mouse, cable management, and accessories.ErgonomicsOffice chair, footrest, desk pad, and ergonomic accessories.
Combine onboarding with storage and inventory list
A good starter kit works best when the necessary items are already known within the company. An inventory list shows which items are regularly needed. Storage locations and minimum stock levels ensure that these items remain available.
Related: Inventory list for office supplies and Planning storage space for office supplies
Checklist: Office supplies before the first day of work
- Clarify workplace type and department
- Prepare stationery and filing
- Check technology, cables, and accessories
- Prepare office chair and monitor height
- Set up name tag, mailbox, or filing space
- Place starter kit visibly at the workplace
- Reorder missing items in a timely manner
Frequently Asked Questions
What office supplies are needed for new employees?
Typically, ballpoint pens, notepads, sticky notes, highlighters, folders, dividers, letter trays, a keyboard, a mouse, and ergonomic accessories.
Why is a starter kit useful?
It reduces queries, saves preparation time, and ensures that new employees are ready to work on their first day.
Should every starter kit be the same?
The basic equipment can be uniform. Additional items can be added depending on the department or task.
Start workplaces prepared
Wiepa supports companies in Wiesbaden and Rhein Main with office supplies, starter kits, workplace organization, office furniture, and ongoing office supply.
