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Choosing the Right Labels: Avery, HERMA, Zweckform and Co. Explained
Choosing the Right Labels: Avery, HERMA, Zweckform and Co. Explained
by Wiepa GmbH on Jun 30, 2026Label Guide
Choosing the right labels: Avery, HERMA, Zweckform and Co. explained
The right labels depend on their intended use: shipping, folders, storage, addresses, pricing, or organization. Format, adhesive strength, printer type, and application area are crucial.
Labels may seem inconspicuous in the office, but they save a lot of time. With the right labels, shipments are clearly labeled, folders are found faster, storage locations are clearly marked, and documents are professionally organized.
Brief Answer
Address and shipping labels are suitable for letters and parcels. Folder labels are useful for filing and archiving. Universal labels or stronger adhesive labels are suitable for storage, shelves, and organization. It is important whether the labels are suitable for laser, inkjet, or copier.
What types of labels are there?
| Label type | Suitable for | Important |
|---|---|---|
| Address labels | Letters, mailings, envelopes | appropriate format and printer compatibility |
| Shipping labels | Parcels, goods shipping, returns | good adhesion and readability |
| Folder labels | Filing, archiving, spine labeling | format suitable for spine width |
| Universal labels | Storage, shelves, inventory, organization | consider surface and adhesive strength |
Avery, HERMA or Zweckform: What's the difference?
Avery Zweckform and HERMA are among the well-known brands for office labels. For companies, the brand name alone is less decisive than whether the format, software template, printer compatibility, and adhesive properties suit the application.
- Avery Zweckform is strong in templates, address labels, and office organization
- HERMA offers many solutions for office, shipping, folders, and special applications
- Universal labels are suitable for many standard office tasks
- Special labels are useful for particular surfaces or requirements
Laser, inkjet, or copier?
Not every label is suitable for every printer. Labels for laser printers must be heat-resistant, as the printer uses heat. Inkjet labels should absorb ink well so that nothing smears. Many universal labels are suitable for multiple printing systems, but the manufacturer's specifications should still be checked.
What format do I need?
The correct format depends on what is being labeled. Small address labels are sufficient for letters, while larger shipping labels are more practical for parcels. For folders, the label should match the spine width. For storage and shelves, easily readable sizes are useful.
- Letters and envelopes: Address labels
- Parcels and shipping: large shipping labels
- Folders: Spine labels matching the folder width
- Storage and shelves: robust universal labels
- Inventory: well-adhering and easily readable labels
Matching products in the Wiepa Shop
Labels for shipping and storage
For shipping, labels must adhere well and be reliably readable. For storage labels, clarity and durability are important. Those who regularly ship or pick orders should choose labels not only by price but also by process reliability.
Labels for folders and archives
Labels are important for folders and archiving so that documents can be found quickly. Consistent labeling is particularly worthwhile for accounting, personnel documents, project files, and annual archives.
Related: What folder size do I need?
Frequently Asked Questions
Which labels do I need for parcels?
Larger shipping labels with good adhesion and clear readability are suitable for parcels. They should be compatible with the printing system used.
Can I use any label in a laser printer?
No. Labels for laser printers should be explicitly suitable for them, as heat is generated in the device.
Which is better: HERMA or Avery Zweckform?
Both brands offer good office labels. The decisive factors are format, printer compatibility, adhesive strength, and suitable template for the specific application.
Sources and Orientation
For the selection of labels, companies should consider printer compatibility, manufacturer's specifications, surface, adhesive strength, and area of application. This article serves as a practical guide for office supplies, shipping, filing, and organization.
Related pages: Office Supplies, Office Supply, E-Procurement and Labels in the Shop
Easier procurement of labels and office supplies
Wiepa supports companies in Wiesbaden and Rhein Main with labels, shipping supplies, folders, office supplies, and reliable office provisioning.
