Core Assortments in Companies: Standard Articles for Office, Hygiene, and Shipping

Short answer: A core assortment is a defined selection of regularly needed items. It reduces product searches, incorrect purchases, and variations, simplifies approvals, and makes prices and consumption more comparable.

Which items are suitable?

• Office: Paper, toner, binders, pens, labels
• Hygiene: Soap, paper towels, toilet paper, trash bags
• Coffee & Break: Coffee, tea, milk, sugar, cups
• Shipping: Boxes, packing tape, labels, document pouches
• Cleaning: Cloths, cleaners, sponges, and refills

How to Build a Core Assortment

1. Evaluate consumption and order data.
2. Record frequently used items and variations.
3. Reduce redundancies.
4. Define quality and sustainability requirements.
5. Define substitute items.
6. Add minimum stock levels and order cycles.
7. Regularly review the assortment.

Basic, Comfort, and Special Needs

E-Procurement · Office Order Lists

Typical Mistakes

• Selecting assortments based solely on price
• Too many almost identical variants
• Lack of feedback from departments
• Missing substitute items
• No regular updates

FAQ

How many items should be in a core assortment?

That depends on the size, locations, and demand. Regular use is the decisive factor.

Can a core assortment differ per location?

Yes. A common base can be supplemented with location-specific items.

What about individual requirements?

Ergonomic, medical, or specialized needs can remain as exceptions.

How often should it be reviewed?

At least semi-annually and in case of major process or supplier changes.

How is the assortment visible in the shop?

Through customer-specific lists, roles, and approved items.

Sources

BME · German Environment Agency for sustainable procurement.