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Standardizing packaging materials in the company: cardboard boxes, packing tape, and void fill
Standardizing packaging materials in the company: cardboard boxes, packing tape, and void fill
by Wiepa GmbH on Jul 09, 2026Packaging Guide
Standardizing Packaging Materials in Companies: Cardboard Boxes, Packing Tape, and Void Fill
Standardized packaging materials save time spent searching, prevent incorrect purchases, and ensure that shipping, warehousing, and mailrooms can work faster.
In many companies, packaging materials accumulate without a plan: different box sizes, multiple types of packing tape, incorrect labels, or void fill that isn't suitable for shipping. With clear standards, shipping becomes simpler and more predictable.
Short Answer
Companies should standardize packaging materials by defining suitable box sizes, packing tape, void fill, labels, and document pouches as essential basic equipment.
Why standards help with packaging materials
If every shipment is improvised anew, it costs time. Employees search for boxes, test packing tape, cut void fill to size, or discover that labels don't fit. Standards reduce exactly these small interruptions.
- less searching in the warehouse or mailroom
- better overview of consumption and reordering
- more uniform packaging externally
- fewer incorrect purchases of boxes and accessories
- simpler minimum stock levels for shipping materials
Related: Organizing the Mailroom in the Office
Which packaging materials are standard?
| Area | Typical Items | Why useful? |
|---|---|---|
| Cardboard Boxes | Shipping boxes, folding cartons, maxi letter boxes | Parcels, goods shipping, and samples |
| Sealing | Packing tape, tape dispensers, adhesive tape | Secure and fast packaging |
| Cushioning | Packing paper, bubble wrap, cardboard padding | Protection against movement and damage |
| Labeling | Labels, markers, document pouches | Addressing, accompanying documents, and assignment |
Consciously reduce cardboard box sizes
Too many box sizes make the selection confusing. For many companies, a clear selection of a few standard sizes is sufficient. It is important that these fit the most common shipments.
Those who regularly send similar products or documents can thus pack faster and plan minimum stock levels more easily.
More on this: Choosing the Right Shipping Boxes
Choose void fill suitable for shipping
Void fill should match the goods, the box, and the company's requirements. Packing paper, bubble wrap, or cardboard padding have different strengths. It is important that shipments are securely protected and employees do not have to improvise.
Related: Void Fill Comparison
Matching Products in the Wiepa Shop
Checklist: Standardize packaging materials
- record common shipment types
- define a few suitable box sizes
- set packing tape and dispensers as standard
- select void fill according to goods and shipping method
- have labels and document pouches ready
- define minimum stock levels for shipping materials
- clearly label storage space
More on this: Minimum Stock Levels in the Office
Frequent Questions
Why standardize packaging materials?
Because fixed standards reduce search effort, avoid incorrect purchases, and make shipping within the company more predictable.
Which packaging materials does a company need?
Typical items include shipping boxes, packing tape, tape dispensers, void fill, labels, markers, document pouches, and shipping envelopes.
How many box sizes are sensible?
That depends on the shipment. Often, a small selection of standard sizes is more sensible than many rarely used boxes.
Better Organize Packaging Materials
Wiepa supports companies in Wiesbaden and Rhein Main with packaging materials, mailroom services, shipping accessories, and ongoing office supplies.
