Procurement with Approval Workflow & Obligation to Obtain Quotes | Order only after Approval

Einkauf mit Freigabeschleife und Angebotspflicht ganz einfach löse

Easily resolve purchasing with approval workflows and mandatory quotes

by Anna Ullmann on Mar 16, 2026

Purchasing with an approval process

If your company requires a formal quote and internal approval before every order, this is not a problem with Wiepa. We adapt to your purchasing process.

In short: With Wiepa, you can shop as you would in a normal online store – except that instead of an immediate order, you first receive a formal quote via email. Only after your approval does it become an order.

Why a shopping cart screenshot is often not enough

In many companies, a purchase cannot be initiated directly. Instead, the purchasing department or internal approval body first requires an official quote. A simple shopping cart screenshot is usually not sufficient because it does not provide a formal basis for internal review and approval.

That's exactly what we offer you at Wiepa: We first create an official quote from your inquiry or order, which you can forward internally for approval.

How purchasing with a quote requirement works at Wiepa

1. Select products
Put together your requirements in the shop as usual or send us your inquiry.

2. Receive a formal quote
Instead of directly triggering a purchase, you will first receive an official quote from us via email.

3. Get internal approval
You can forward the quote to your purchasing department or responsible approval body.

4. Order only after your go-ahead.
As soon as you give us the approval, the quote becomes a binding order.

Order via shop, email, phone or fax

Not every company works the same way. That's why we adapt to your procurement process. You can place your order with us using the method that best suits your workflows:

via the online shop
by email
by phone
or traditionally by fax

Regardless of the order method: If you require an approval loop, we will first send you a formal quote.

Even small orders can require approval

Many companies require a quote not only for large purchases, but also for smaller orders. Whether it's individual office supplies, regular reorders or larger quantities: We are happy to provide you with a quote first every time.

Agreed purchase prices for your core assortment

If you regularly need certain items, we can store individual prices for your core assortment for your company. This is particularly useful for typical consumables such as:

Paper
Folders
Office supplies
Printer accessories
Packaging and shipping materials
other regularly needed office supplies

Combine a clean approval process with economical purchasing conditions.

Nationwide delivery usually within 1–3 days

After your approval, we process the order quickly and reliably. Delivery usually takes place nationwide within 1–3 working days.

Additional delivery service in Wiesbaden

If you are based in Wiesbaden, you also benefit from our regional service. On request, we deliver directly to you with our in-house driver.

Delivery by arrangement
Tuesdays or Thursdays
during your opening hours
when someone is actually on site

This is particularly practical for companies, schools, practices and offices with fixed procedures.

Item not found in the shop?

Then simply ask. If a product is not currently visible online, we will be happy to check it for you and, if necessary, add it or create a suitable quote for you directly.

Conclusion: Approval loop yes – purchasing stress no

Purchasing with a quote requirement doesn't have to be complicated. With Wiepa, you can request or put together your needs as usual, first receive an official quote for internal approval, and only then place the binding order.

This keeps your purchasing process clean, traceable and in line with your internal requirements – regardless of whether it's about small orders, regular office supplies or coordinated purchase prices for your core assortment.