Office storage: Cabinets, shelves, pedestals and organization

by Wiepa Team on Jul 07, 2026

Office Storage: Cabinets, Shelves, Pedestals and Organization

In brief

Frequently used documents should be within reach, rarely used ones in the archive; this simple distinction creates more order than additional furniture. Lockable furniture should only be reserved specifically for confidential documents.

Storage space determines whether an office appears calm, tidy, and functional. If documents, materials, and personal items have no designated place, clutter and time spent searching will result.

What storage solutions are available?

  • Pedestals for personal work materials
  • Cabinets for files and office supplies
  • Shelves and sideboards for team areas
  • Lockable furniture for confidential documents
  • Archival furniture for long-term storage
  • Material cabinets for consumables

Plan storage space according to use

Frequently used items should be readily accessible. Rarely used documents belong more in archive areas. This keeps the workspace clear and uncluttered.

Frequently Asked Questions

Does every workstation need its own pedestal?

Not necessarily; with desk sharing, a shared material cabinet is often sufficient instead of individual containers per person.

How much storage space should be planned per workstation?

This strongly depends on the activity; more important than a fixed number is the separation between frequently and rarely used materials.

When is a separate archive cabinet worthwhile?

As soon as older documents noticeably limit the regular storage space at the workstation, outsourced archiving is usually more sensible.

Further Wiepa Guides

Office Desks: Height-Adjustable, Classic, or Team Workstation?
Organization and Filing in the Office: Binders, Dividers, Folders, and Archive Boxes

Conclusion

Good storage planning reduces search times and improves the room's appearance. More on this: Office Furniture.

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