What kind of copy paper does a company need?
by Wiepa Team on Jun 24, 2026What kind of copier paper does a company need?
In short
Standard 80 gsm paper easily covers most internal printouts, while higher quality paper is worthwhile specifically for quotes, presentations, and customer documents. Companies that purchase paper types according to their intended use rather than generically will ultimately save money and storage space.
Copier paper is one of the most frequently used consumables in the office. Nevertheless, it is often reordered automatically without checking whether the type, grammage, whiteness, and application area are truly suitable.
Standard paper for everyday use
For many printouts, copies, internal documents, and administrative documents, 80 gsm paper is the typical standard. It runs reliably in most copiers, printers, and multifunctional devices and is suitable for daily office use.
Not every document needs the same paper
- Internal printouts: Standard paper or recycled paper
- Quotes and presentations: check for higher quality
- Archival documents: choose suitable quality for long-term storage
- Flyers or cover sheets: use heavier grammages
- Color organization: colored paper for sorting and labeling
Suitable products
In the Wiepa Shop, you will find, for example, STEINBEIS No.1 Classic White, Steinbeis No.4 Evolution White, Nautilus ProCycle, and Saveco Orange Label.
Frequently Asked Questions
Is 80 gsm paper sufficient for most applications?
Yes, for internal printouts, copies, and administrative documents, 80 gsm is completely sufficient in practice.
Should different paper be used for customer documents?
Often yes, a higher grammage or a higher whiteness is worthwhile here for a more premium impression.
How many types of paper should a company keep in stock?
Usually, two to three types are sufficient for different purposes; more variants primarily increase administrative effort.
Further Wiepa Guides
Paper grammages explained simply: 80 gsm, 90 gsm, 100 gsm and more
Paper whiteness: How white does copier paper need to be?
Conclusion
The right copier paper depends on the application area, printing device, quality, and sustainability requirements. You can find more information on our page Paper and copier paper for businesses.
