Which copy paper is suitable for which printer?

by Anna Ullmann on Jul 12, 2026

Paper Guide

Which copier paper is suitable for which printer?

Format, grammage, surface, and printing process influence running properties and print quality. For everyday office use, 80 g/m² is often suitable – but not for every application.

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Short Answer

First, check the printer manufacturer's specifications. DIN A4 with 80 g/m² is the common office standard. For presentations, proposals, or heavy duplex printing, 90 to 120 g/m² may be appropriate. Specialty and photo papers must be explicitly suitable for the printing process.

Select paper by application

Application Typical Recommendation
Internal printouts 80 g/m² multi-function or recycled paper
Business correspondence 80 to 90 g/m² with a smooth surface
Presentations and proposals 90 to 120 g/m², if the device supports it
Notices and cards thicker paper or cardstock within device specifications

Laser printer

Laser printers fix toner with heat. The paper should be approved for laser or multifunction printing, run smoothly, and produce as little dust as possible. For high speeds, reliable paper quality is particularly important.

Inkjet printer

Ink must be absorbed in a controlled manner. For color-intensive graphics or images, specially coated inkjet paper may be useful. Standard office paper is often sufficient for text and simple color printouts.

Duplex printing

For double-sided printing, sufficient opacity and consistent running properties are important. Very thin paper can show through more. A test is recommended before printing larger quantities.

Recycled paper

Modern recycled papers are suitable for many office applications. Environmental labels like the Blue Angel can provide guidance. Whiteness and haptics should match the intended use.

Proper storage

  • store in a dry, temperate environment
  • keep packages closed until use
  • do not store directly on cold floors
  • clearly label different grammages
  • use older stock first

Common mistakes

  • grammage too high without device check
  • damp or openly stored paper
  • photo paper used with the wrong printing process
  • several similar paper types without labeling
  • new quality without test print on all devices

Frequently asked questions

Can any 80 g paper be used in any printer?

Mostly, but manufacturer specifications and suitability for the printing process remain crucial.

Is 90 g/m² always better?

No. It feels sturdier but costs and weighs more, and is often unnecessary for internal printouts.

Why do paper jams occur?

Possible causes include moisture, incorrect grammage, damaged edges, overfilled trays, or device malfunctions.

Which paper for duplex?

A paper with good opacity and reliable running properties; often 80 or 90 g/m².

Can Wiepa define paper standards?

Yes. Suitable standard papers and alternatives can be defined for multiple devices and locations.

Sources

Blauer Engel and the respective technical specifications of the printer manufacturer.

Suitable paper for devices and applications

Wiepa supports in paper selection, standardization, and planned stocking.

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