E-Procurement for businesses: Digital procurement with Wiepa

Digital Procurement with Personal Support

E Procurement for Businesses, Tailored to Your Processes

WIEPA bundles recurring orders into a central procurement platform. Individual assortments, cost centers, and approvals ensure clear processes. Your team orders more easily, and purchasing maintains an overview.

Request E Procurement Consultation View Features
  • Personal contacts
  • Individual setup
  • Suitable for multiple locations
  • Expandable later

With procurement via WIEPA, no separate platform fee is charged according to the current offer model. Costs may arise for the technical integration of additional suppliers. The details will be agreed upon individually in advance.

Typical Procurement Problems

When the item is cheap, but the ordering process costs time

Many procurement processes have evolved over years. Orders by email, different suppliers, and manual approvals make it difficult to maintain an overview.

Many Ordering Channels

Employees order via shop, email, or phone. Information is scattered and must be consolidated later.

Too Many Suppliers

Every additional provider brings their own processes, contacts, and invoices.

Manual Approvals

Approvals via inboxes lead to queries. The current status is difficult for those involved to track.

Lack of Evaluation

Costs can only be assigned by department, location, or project with considerable effort.

Briefly Explained

What does E Procurement mean?

E-procurement refers to the digital organization of operational purchasing. Product selection, ordering, approval, and allocation are managed via a central platform.

The WIEPA procurement platform is aimed at companies and organizations that want to order recurring needs more easily and map internal rules directly in the ordering process.

Where E Procurement can reduce costs

Savings potential often arises in the process. Less search effort, clear approvals, and bundled orders can reduce the processing time per transaction.

01

Bundle assortment

Frequently needed items are provided as a core assortment.

02

Map rules

Authorizations and approvals are stored in the ordering process.

03

Assign needs

Cost centers, locations, and delivery addresses are clearly recorded.

04

Shorten repetition

Favorites, order lists, and histories facilitate reorders.

Function Modules

How to set up your procurement platform

You choose the functions that suit your organization. Additional modules can be added later.

Users and Permissions

Determine who can order, manage, or approve orders.

For clear responsibilities

Digital Approvals

Orders are automatically forwarded to the responsible person for review if required.

For controlled orders

Cost Centers

Assign expenses to departments, locations, or projects already at the time of ordering.

For better allocation

Individual Assortments

Provide approved items and agreed standards for specific user groups.

For fewer incorrect orders

Favorites and Order Lists

Frequently needed items can be saved personally or company-wide.

For regular needs

Order History

Already procured items can be traced and reordered more easily.

For quick reorders

Free Text Inquiries

Unlisted products or services can be requested through the known process.

For special needs

Multiple Locations

Manage branches, delivery addresses, and associated responsibilities centrally.

For distributed organizations

Additional Suppliers

Additional providers can be connected after technical and economic review.

For bundled procurement
Decision Aid

Which functions do you need to start?

A company with one location often starts with a core assortment, favorites, and cost centers. For multiple branches, roles, delivery addresses, and approvals may be more important. WIEPA sets up the platform based on the actual process.

Review requirements together
Selection Aid

Which entry point suits your organization?

The platform can start small and grow with your requirements.

Initial Situation Useful Modules Potential Benefit
One location, recurring office supplies Core assortment, favorites, order history Less searching and consistent product selection
Multiple departments with separate budgets Cost centers, user rights, approvals Clear responsibilities and better allocation
Multiple branches Locations, delivery addresses, roles, assortments Centralized control for decentralized orders
Many suppliers and ordering channels Supplier review, assortment bundling, free text inquiries Fewer interfaces in daily purchasing
Practical Example

A typical ordering process with WIEPA

This example shows a possible process. Which steps are used depends on your rules.

8:15 AM

Select Needs

An employee opens her order list and selects the required consumables.

8:18 AM

Assign Cost Center

The designated cost center and delivery address are adopted in the ordering process.

8:20 AM

Obtain Approval

If approval is required, the order is forwarded to the designated person for review.

Afterward

Submit Order

After approval, WIEPA receives the order with the stored information for processing.

Introduction

From Analysis to Ongoing Operation

WIEPA personally accompanies the setup. The scope depends on your processes.

Record Current State

We look at ordering channels, assortments, roles, and locations.

Define Target Process

Together, we determine sensible rules and functions.

Set Up Platform

Users, assortments, and required processes are configured.

Develop Further

New locations or requirements can be added later.

WIEPA from Wiesbaden

Digital Procurement with an Accessible Contact Person

WIEPA is a family-run office supply partner from Wiesbaden. We combine digital ordering processes with personal advice and an assortment for daily operations.

In addition to the platform, you receive support with assortment questions, procurement processes, and the further development of your solution.

Let us review your procurement process together

In the initial consultation, we clarify how orders are placed today, where effort arises, and which functions are suitable for your organization.

Request consultation
Frequently asked questions

FAQ about the WIEPA Procurement Platform

What is an E-Procurement Platform?

An e-procurement platform digitizes operational procurement. It can combine product selection, orders, cost centers, and approvals in a central process.

Which companies is the WIEPA solution suitable for?

The solution is suitable for companies and organizations with recurring needs. It is particularly helpful for multiple ordering parties, cost centers, approvals, or locations.

Do all functions have to be used from the beginning?

No. The platform is set up according to current needs. Additional functions can be added if processes or requirements change.

Can individual assortments be stored?

Yes. Approved items can be provided as an individual assortment. This simplifies selection and supports uniform purchasing standards.

Are approvals and cost centers possible?

Yes. Orders can be assigned to cost centers and, if necessary, forwarded to responsible persons for approval. The exact procedure is determined during setup.

Can multiple locations be managed?

Yes. Branches, delivery addresses, and roles can be centrally organized. This allows decentralized orders to be combined with common rules.

Can additional suppliers be integrated?

The integration of additional suppliers may be possible after review. Technical requirements and potential costs will be clarified individually in advance.

What does the WIEPA Procurement Platform cost?

With procurement via WIEPA, no separate platform fee is charged under the current offer model. Costs may arise for additional supplier integrations. You will receive an individual consultation before setup.