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Office Hygiene Guide Properly Organizing Disinfectant Dispensers and Disinfectants in the Workplace Disinfection in the workplace only functions reliably if dispensers, application areas, refills, and responsibilities are clearly defined. Whether it's the reception, washroom, meeting area, kitchen, or workstation: disinfectants should not be distributed indiscriminately but organized appropriately for each area. View Disinfectant DispensersSearch for Disinfectants Brief Answer Companies should plan disinfectant dispensers according to their area of use: reception, washroom, kitchen, meeting room, and workstation. Matching refills, clear storage, minimum stock levels, and regular checks are important. Why Disinfection Should Be Organized Disinfectants are often only noticed when they are missing or in the wrong place. In companies, it's not about putting up as many dispensers as possible everywhere. A clear structure is sensible. Dispensers are located where they are actually used Refills match the existing system Supplies are visibly stored in the cleaning cupboard Responsibilities for checking and refilling are clear Disinfection complements cleaning, but does not replace it Basis: Office Hygiene in the Workplace Typical Application Areas in Companies Area Sensible Solution What to pay attention to? Reception Freestanding dispenser or wall-mounted dispenser clearly visible, neatly placed Washroom Wall-mounted dispenser or suitable refills coordinate with soap and paper towels Meeting Room Small dispensers or disinfectant wipes readily available after meetings Workstation Suitable wipes or surface disinfectant ensure surface compatibility Hands, Surfaces, or Devices? With disinfectants, it should be clearly distinguished what they are used for. Hand disinfection, surface disinfection, and cleaning wipes have different application areas. Therefore, the items should not simply be placed together in an unclear hygiene box. Hand disinfection: for entrances, reception, washrooms, or high-traffic areas Surface disinfection: for suitable surfaces and defined application areas Disinfectant wipes: practical for short cleaning routines and shared surfaces Cleaning wipes: for general cleaning, not automatically disinfection Read more: Properly Using Cleaning Wipes in the Workplace Suitable Products in the Wiepa Shop Disinfectant DispensersFor reception, washroom, entrance area, and high-traffic surfaces.DisinfectantsSuitable hand disinfectants and refills for existing dispenser systems.Disinfectant WipesFor suitable surfaces, meeting areas, and shared workstations.Hygiene SuppliesProcure hygiene articles, sanitary supplies, and cleaning products in a bundled manner. Neatly Separate Disinfection in the Cleaning Cupboard Disinfectants should not disappear among general cleaning products in the cleaning cupboard. It is advisable to have designated areas for hand disinfection, surface disinfection, cleaning wipes, gloves, and refills. More on this: Organizing the Cleaning Cupboard in the Workplace Coordinate with Washroom Supplies Disinfection is often part of extended washroom supplies. It should be planned together with soap, paper towels, toilet paper, and cleaning items. This results in fewer individual orders and fewer stock gaps. Read more: Planning Soap Dispensers and Refill Soap, Planning Paper Towel Dispensers and Organizing Hygiene Articles by Area Checklist: Organizing Disinfection Define application areas in the company Document dispensers and refills Consider hands, surfaces, and devices separately Define minimum stock levels Store refills visibly Define responsibility for control Bundle disinfection with hygiene and cleaning supplies Frequently Asked Questions Where should disinfectant dispensers be placed in the workplace? Typical locations are reception, entrance, washroom, kitchen, meeting room, and high-traffic common areas. Is disinfection a substitute for cleaning? No. Cleaning and disinfection should be planned separately. Disinfection complements cleaning where it is sensible. How to prevent empty disinfectant dispensers? Through suitable refills, visible stock, minimum stock levels, and clear responsibility for checking and refilling. Plan and Procure Hygiene Supplies Wiepa supports companies in Wiesbaden and Rhein Main with disinfectant dispensers, disinfectants, cleaning wipes, sanitary supplies, and ongoing office supplies. Request consultation

Dispenser Systems and Refills Coordinating Hygiene Dispensers and Refills Correctly: Avoiding Wrong Purchases in Washrooms and Common Areas Paper rolls, folded towels, soap, and cartridges must exactly match the existing dispenser system. Centralized documentation prevents incorrect orders and unnecessary surplus stock.In brief For each dispenser system, the manufacturer, series, format, article number, and an approved refill variant should be documented.Why Wrong Purchases Happen So Often Many refill products look similar but differ in roll width, core diameter, fold, cartridge connection, or container size. If ordered only by product name, the goods may not fit the existing dispenser. Which Systems Should Be Clearly Assigned Soap dispensers and liquid, foam, or cartridge soap Paper towel dispensers and fold type or roll format Toilet paper dispensers and roll size Disinfectant dispensers and matching containers Waste bins and bag sizes Centralized Recording of Dispenser Data Manufacturer, series, dimensions, refill articles, and a photo of the opened dispenser are helpful. The information should be stored per location or floor. This way, even substitutes can order reliably. Gradually Standardizing Locations Existing systems do not have to be replaced immediately. Initially, clear grouping is sufficient. When procuring new items or replacing old ones, it is then possible to reduce to a few standardized systems. Checklist Before Ordering Open dispenser and check format Document manufacturer and series designation Compare dimensions, folding, or core diameter Store approved article and alternative Define minimum stock per location Frequently Asked Questions Is the dispenser brand sufficient for assignment? Not always. Manufacturers often offer multiple systems. Series, format, and article number are more reliable. Is standardization worthwhile? For multiple locations, it can significantly simplify storage, ordering, and substitution. Relevant Wiepa Guides Planning Sanitary Supplies Hygiene Products in the Office Labeling in the Warehouse Sources and Further Information Federal Institute for Occupational Safety and Health German Social Accident Insurance Federal Environment Agency Securely Assign Existing Dispenser Systems Wiepa supports you in checking existing systems, selecting compatible refill articles, and setting up clear order lists. Request Personal Consultation