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Dispenser Systems and Refills Coordinating Hygiene Dispensers and Refills Correctly: Avoiding Wrong Purchases in Washrooms and Common Areas Paper rolls, folded towels, soap, and cartridges must exactly match the existing dispenser system. Centralized documentation prevents incorrect orders and unnecessary surplus stock.In brief For each dispenser system, the manufacturer, series, format, article number, and an approved refill variant should be documented.Why Wrong Purchases Happen So Often Many refill products look similar but differ in roll width, core diameter, fold, cartridge connection, or container size. If ordered only by product name, the goods may not fit the existing dispenser. Which Systems Should Be Clearly Assigned Soap dispensers and liquid, foam, or cartridge soap Paper towel dispensers and fold type or roll format Toilet paper dispensers and roll size Disinfectant dispensers and matching containers Waste bins and bag sizes Centralized Recording of Dispenser Data Manufacturer, series, dimensions, refill articles, and a photo of the opened dispenser are helpful. The information should be stored per location or floor. This way, even substitutes can order reliably. Gradually Standardizing Locations Existing systems do not have to be replaced immediately. Initially, clear grouping is sufficient. When procuring new items or replacing old ones, it is then possible to reduce to a few standardized systems. Checklist Before Ordering Open dispenser and check format Document manufacturer and series designation Compare dimensions, folding, or core diameter Store approved article and alternative Define minimum stock per location Frequently Asked Questions Is the dispenser brand sufficient for assignment? Not always. Manufacturers often offer multiple systems. Series, format, and article number are more reliable. Is standardization worthwhile? For multiple locations, it can significantly simplify storage, ordering, and substitution. Relevant Wiepa Guides Planning Sanitary Supplies Hygiene Products in the Office Labeling in the Warehouse Sources and Further Information Federal Institute for Occupational Safety and Health German Social Accident Insurance Federal Environment Agency Securely Assign Existing Dispenser Systems Wiepa supports you in checking existing systems, selecting compatible refill articles, and setting up clear order lists. Request Personal Consultation

Hygiene & Catering Reliably plan hygiene and coffee supplies for service providers Clean customer areas and reliable catering seem self-evident - until soap, paper towels, coffee, or cups are missing. A joint supply concept can avoid bottlenecks and individual orders. View office supplies Short answer Plan hygiene, cleaning, coffee, and catering together. Define standard items, suitable dispenser systems, minimum stock levels, storage locations, and a responsible person for regular checks. Requirements by area Area Typical requirements Washroom Soap, paper towels, toilet paper, hygiene bags Office kitchen Coffee, tea, milk, sugar, kitchen roll, dishwashing liquid Customer and meeting rooms Water, glasses, napkins, coffee, cleaning cloths Cleaning room Cleaners, gloves, bin liners, refills Document dispensers and refills Soap, paper towel, and toilet paper dispensers differ in format, fold, and cartridge system. Manufacturer, series, and matching refill item should be documented for each location. This way, even temporary staff can avoid incorrect purchases. Realistically calculate coffee consumption Consumption depends on team size, visitors, and meetings. Simple tracking over four to eight weeks provides a usable monthly value. In addition, a reserve for delivery time and event peaks is planned. Minimum stock with reserve rule Main stock and reserve are stored separately. As soon as the reserve is opened, a reorder is placed. This simple rule is particularly suitable for coffee, soap, paper towels, toilet paper, and bin liners. Typical mistakes Coffee is planned, but accessories and milk are forgotten. Refills do not fit the dispenser. Supplies are stored in several unknown locations. No one is responsible for checks. Hygiene and catering are ordered from many individual providers. Checklist Record consumption areas and dispenser systems. Define standard items and alternatives. Document monthly consumption. Define minimum and safety stock levels. Label storage locations. Define inspection frequency and responsibilities. Bundle orders with office supplies. Frequently asked questions How large should the coffee reserve be? At least large enough to cover consumption until the next realistic delivery. Why standardize dispenser systems? Fewer different refill items simplify storage, ordering, and substitution. Which items should be managed critically? Soap, paper towels, toilet paper, bin liners, coffee, and frequently needed accessories. Can everything be ordered together? Many companies bundle office supplies, hygiene, cleaning, coffee, and packaging through one partner. Can Wiepa create order lists? Yes, coordinated core assortments and recurring order lists are part of personal office supply management. Sources BAuA, DGUV and Umweltbundesamt. Hygiene and catering from a single source Wiepa supports service providers in Wiesbaden and Rhein-Main with plannable assortments and personal support. Coordinate supply