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Office supplies that simply work. Better shopping – no price comparison, no heavy lifting, no wasted time. You already have enough to do with your core tasks – and no time to search for office supplies, compare prices, or carry heavy packages through the building. We'll take care of your office needs: top quality, reliable conditions, and delivery directly to the right room. In a nutshell One point of contact instead of five suppliers, fixed prices instead of constant price comparisons, and delivery directly to the right room – that's what saves the most time and hassle in everyday life. Request assortment & price check Request a callback One point of contact House brand & alternatives Delivery to the room Get started quickly Simply send us your item list or a photo of your order history. We'll get back to you with a clear proposal, including potential savings. Excel / PDF / Link list Invoices or order overview Top items first – then expand Delivery options:GLS shipping (order by 12:00 PM – often next business day)In-house driver: Tuesday & Thursday Does this sound familiar? "Our accounting department constantly receives invoices from different suppliers – with different prices, depending on where someone orders." "Every time, we have to figure out which toners we actually need." "Packages end up at the door – and no one knows where to put them." "Price comparison takes time – and in the end, it's still not cheaper." Our solution One point of contact for office supplies & accessories – with a system that saves you costs, hassle, and time. 1) Improve purchasing: Quality + Price Send us your item list (or invoices/links). We'll check for cheaper alternatives – often through house brands with consistent or better quality. Result: lower costs, no quality compromises, clear standards. 2) Never compare prices again With us, you get reliable conditions – instead of constantly checking who is "the cheapest" at the moment. Result: predictable purchasing, less effort, better control. 3) Delivery that truly takes the load off Heavy purchases don't just arrive "at the door" but are delivered by our personal driver directly to the right room (e.g., warehouse, copy room, floor, secretariat). Result: no heavy lifting, no internal detours, fewer disruptions to daily work. Here's how it works You send us your list (Excel, PDF, link list, or photo of your order history). We perform an assortment check: alternatives, house brand, savings potential. You receive a clear offer + proposal for your standard items. We deliver regularly – to the appropriate room. With fixed intervals if desired. Start assortment & price check now What you get from us Office Supplies & Accessories Classic office supplies: paper, notebooks, binders, filing, shipping materials Printer accessories: toner & consumables (incl. help with correct assignment) Stationery & organization: pens, markers, labels, archiving Provisioning & Hygiene Break room supplies: coffee, milk, cookies Hygiene: toilet paper, hygiene products & more Planning: fixed delivery intervals & standard lists upon request For companies that expect professionalism We don't just deliver products – we deliver reliability: standards, conditions, short distances, and personal service. Ideal if you have little internal time for "secondary issues" like office supplies. "Since the changeover, we no longer have to constantly reorder – everything is standardized." "Delivery directly to the copy room saves us a lot of time every week." "Price-stable – and the house brand is surprisingly good." FAQ How quickly can you deliver? Orders placed by 12:00 PM can often arrive the next business day when shipped via GLS. Our in-house driver delivers on Tuesdays and Thursdays. Do we have to switch everything? No. We often start with the most important items (e.g., top items) and then expand as needed. Can you map existing items 1:1? Yes – and we also check for suitable alternatives (e.g., house brand) if you want to save money. Do you really deliver to the room? Yes – upon request with clear delivery logic (floor/room/contact person) so that nothing gets stuck internally. Further Wiepa Guides Core assortment in purchasing: Why less choice often saves more moneyProcess costs in purchasing: The hidden cost factor Make your office supplies predictable – and your purchasing easier. Send us your item list and we will show you in a short time where you can shop better – with consistent quality. Request assortment & price check Request a callback Tip: You can also simply send a photo of your current order overview – we'll take care of the rest.

Sustainability in the office Sustainable Office Supplies: Which Products Are Truly Useful Sustainable office supplies don't mean replacing everything at once. It makes sense to start where consumption is regular: paper, shipping, stationery, hygiene, packaging, and procurement. Many companies want to buy more sustainably but don't know where to start. The biggest lever is often not individual trend products, but regularly used items and clear procurement processes. View recycled paperView sustainable office supplies Short Answer Sustainable products are truly useful where consumption is regular: recycled paper, durable stationery, refillable products, efficient packaging, cardboard padding, economical hygiene articles, and a standardized core assortment. Where sustainable office supplies make the biggest difference Sustainability in the office begins with items consumed daily or weekly. This is where a change is particularly worthwhile, as small improvements can have a big impact over the year. Paper and copier paper Shipping boxes and void fill Stationery and refill systems Binders, dividers, and archiving supplies Hygiene and cleaning products Procurement and supply chains Sustainable products compared Area Meaningful Solution Advantage Paper Recycled paper resource-saving office everyday life Shipping suitable box sizes less void fill and volume Packaging Packing paper or cardboard padding less plastic in shipping Stationery Refillable pens fewer single-use items Recycled paper as an easy start Recycled paper is the obvious entry point for many companies. Modern varieties are suitable for office use and many standard printouts. Especially with high paper consumption, a fixed standard in procurement is worthwhile. Related: Choosing the right printer paper Organizing packaging more sustainably Shipping often generates unnecessary costs and waste due to oversized boxes or incorrect void fill. Combining appropriate box sizes, packing paper, and cardboard padding intelligently saves material and improves processes. More on this: Choosing the right shipping boxes Suitable products in the Wiepa Shop Recycled PaperFor more sustainable standard printouts in the office.Packing PaperFor cushioning, wrapping, and filling.HSM ProfiPackTransform old cardboard into cardboard padding.Refillable StationeryFor fewer single-use items in the office. Sustainability is also a matter of process Sustainable office supplies work best when procurement and usage are clearly regulated. A core assortment prevents unnecessary individual orders, reduces search efforts, and ensures that suitable products are permanently available. define fixed standard items avoid unnecessary variants utilize regular ordering cycles involve regional contacts select products based on consumption and benefit Frequently asked questions Which sustainable office supplies are truly useful? Useful products are those with regular consumption: recycled paper, sustainable shipping supplies, refillable stationery, durable binders, and efficient hygiene articles. Is recycled paper suitable for the office? Yes, modern recycled papers are suitable for many office applications. Important factors are printability and suitable paper quality. How can procurement become more sustainable? Through fixed core assortments, fewer individual orders, appropriate quantities, regional contacts, and products that are truly used regularly. Sources and Guidance This article serves as practical guidance for more sustainable office provisioning. Companies should consider product data, environmental labels, internal purchasing guidelines, and actual consumption. Relevant pages: Office Supplies, Office Provisioning, E-Procurement and Shipping Supplies Procure more sustainably with Wiepa Wiepa supports companies in Wiesbaden and Rhein-Main with more sustainable office supplies, recycled paper, packaging, core assortments, and reliable office provisioning. Request consultation

Whether in an open-plan office, home office, or law firm: without functional office supplies, everything grinds to a halt. Pens, paper, folders, sticky notes – what at first glance seems trivial is, in reality, the backbone of a structured and productive workday. But how many office supplies does a modern company really need? Which products are essential – even in digital times? And how can procurement costs be permanently reduced without sacrificing quality? This article provides a clear overview and practical recommendations. In a nutshell Standardized basic equipment, a central supply cabinet with minimum stock levels, and a fixed core assortment with stable prices reduce process costs more effectively than any individual price comparison. For standard items, the house brand is often worthwhile; for special applications, the brand-name product is preferred. Table of Contents What do I really need? 1. Basic equipment – regardless of the degree of digitalization 2. Personal workstation equipment 3. The supply cabinet – what should always be available 4. Tips for stock management How do I save on office supplies? – Hidden costs & process costs – Core assortments & fixed price lists – House brand vs. brand product 1. What do I really need? Even in a paperless or "digital" office, basic analog equipment remains important. Not every idea is born in an app, not every note is immediately digitized – and not every team works entirely cloud-based. 1.1 Basic equipment – regardless of the degree of digitalization Whether a single workstation or an open-plan office: well-thought-out basic equipment ensures structure, efficiency, and comfort in daily work. Printers & Scanners (Multifunction Device) Even in highly digitized companies, printouts, scans, and copies are often indispensable – for example, for contracts, customer documents, or paper approvals. Tip: For small teams or home offices, compact inkjet multifunction devices are suitable. For larger units, network-enabled laser printers are most efficient. Filing & Document Organization Not every document is digitized – and many documents must be legally compliant in paper form Folders, dividers, binders, and covers are therefore still essential Shredder Important: Plan different storage areas for current projects, temporary documents, and archived items. Confidential documents do not belong in the wastebasket. A shredder is indispensable for data protection and order in the office. Rule of thumb: The more sensitive the data, the higher the security level. For many offices, P-4 or P-5 is sufficient. Presentation and Meeting Aids Whiteboards, flipcharts, moderation cards, pinboards, and presentation cases visually display ideas and help teams structure tasks together. Tip: For frequent meetings, it's worth visualizing to-dos, processes, or schedules directly in the room. Every workstation is as individual as the person working at it – yet there's a basic setup that no office should be without. It ensures that employees start their day smoothly, work concentrated, and don't constantly have to search for things. Especially with desk sharing and home office, a deliberately curated desk setup is more important than ever. Those who reorganize themselves every day lose time, nerves, and concentration. The personal basic equipment at the desk 2–3 good writing ballpoint pens – ideally non-slip and ergonomic Markers and highlighters – for to-do lists, documents, and visualizations Sticky notes or notepad – for spontaneous thoughts, callbacks, or reminders Desk pad or mousepad – protects and structures the work surface Trays or magazine files – for current documents and mail Folders or ring binder – for personal notes, minutes, and lists Small supply of covers, clips, and glue – so nothing gets lost Desk organizer or pen holder – for order and quick access Screen cleaning wipes and possibly spectacle cleaning cloths – for clear vision in everyday life Special feature for flexible workstations: In offices with shared desks or hybrid work, a personal desk box or bag that the employee brings to the workstation is recommended. This way, the most important items are always at hand – regardless of the workstation. Wiepa Tip Instead of procuring each item individually, a starter set for new employees is worthwhile – it saves time and ensures a consistent setup. For frequently used products, quality pays off: a poorly writing pen causes more frustration than a few cents in price difference. 1.3 The supply cabinet – what should always be available Nothing disrupts workflows more than missing office supplies at the crucial moment: the printer is empty, there are no transparent sleeves for the customer file, or the last ballpoint pen no longer works. A well-organized supply cabinet prevents such situations. Goal: The most important materials are always available – without overstocking or shortages. These products should not be missing from any supply cabinet Printer paper (DIN A4 and possibly DIN A3) – also for peak times Ballpoint pens, fineliners, markers – ideally in various colors Folders, dividers, separator sheets – for new archiving and spontaneous sorting Sticky notes, notepads, and writing paper – also for meetings Stapler, hole punch, and spare staples Transparent sleeves and document wallets – for customer documents or filing Envelopes and shipping materials – for postal dispatch and internal communication Spare toner and printer cartridges – matching the existing devices Batteries – for presentation technology, keyboards, or clocks, for example Labels, labeling material, glue, and adhesive tape Stock yes – storage no: Too much stock blocks space and capital, too little causes stress and improvisation. The right balance is crucial. Wiepa Tip Set up a central office supply cabinet – for example, in the copier room or hallway area. Work with minimum quantities: If there is only 1 pack of paper left, reorder automatically. Ensure clear labeling – this saves queries and search times. Use a simple consumption log or a digital form for removals and reorders. 1.4 Tips for stock management A full supply cabinet provides security – but too much stored goods cost money, space, and nerves. Ideal stock management is a balance between availability, clarity, and actual need. Typical problems with poor stock management Consumables are ordered twice, even though there's still enough Important items are suddenly out of stock because no one reordered No one feels responsible Storage areas are disorganized or poorly labeled Goods are outdated, damaged, or no longer fit the rest of the system How to cleverly organize your stock Define minimum quantities: Set thresholds for frequently used items. Systematic reordering: Use fixed refill dates or automatic reminders. Central storage locations: One supply cabinet per location or floor – neatly labeled. Create visibility: Transparent boxes, open shelves, clear labeling. Clarify responsibilities: Designate 1–2 people per area for inventory and orders. Document needs: A simple form or Excel list is sufficient for an overview. Wiepa Tip Many companies benefit from a fixed core assortment with a delivery rhythm – tailored to teams, quantities, and budgets. Wiepa supports setting up and maintaining this – including price stability, return options, and personal consultation. 2. How do I save on office supplies? Anyone who really wants to save money shouldn't just look at the unit price, but at the process costs: ordering channels, responsibilities, supplier diversity, and time expenditure. 2.1 Hidden Costs & Process Costs Many companies primarily focus on the product price when it comes to office supplies – overlooking where the real costs arise: in inefficient processes, duplicate orders, and a lack of structure. Typical Sources of Hidden Costs Multiple employees order in parallel – from different suppliers Individual items are ordered via express delivery or in many small orders Invoices come from numerous suppliers No fixed price lists – fluctuating costs per order No approval processes – budgets get out of control High time expenditure for comparison, research, returns, and inquiries This is what efficient procurement looks like One main supplier: One partner, one price structure, one collective invoice. Digital ordering: Roles, rights, and approvals clearly regulated. Core assortment: defined favorite items with fixed conditions. Personal contact person: instead of an anonymous hotline. Consumption statistics: Systems that suggest reorders. Wiepa-Tip Wiepa analyzes existing procurement processes upon request – from onboarding new employees to monthly invoicing. With e-procurement, individual approvals, and fixed assortment lists, process costs can be significantly reduced. 2.2 Core Assortments & Fixed Price Lists Many companies order office supplies "as it comes" – sometimes from an online shop, sometimes via email, sometimes from a catalog. The result is an unclear variety of items, fluctuating prices, and high effort. A predefined core assortment with fixed prices creates clarity and saves money – without constant comparison. What is a core assortment? A core assortment is an individually compiled selection of office supplies that are regularly needed. These items are: clearly defined (e.g. binders, paper, pens, envelopes) specified per department or location available in uniform, proven quality listed at stable prices Advantages of a core assortment Less search effort and inquiries Better cost control through fixed prices Uniform products and applications Fewer complaints because products are known Easily scalable with growth and new locations Who benefits most? Area Example Products Administration Printer paper, folders, hole punches, markers Sales / Field Service Sticky notes, ballpoint pens, shipping materials Reception Form pads, folders, business card holders Home Office Starter kits with standard equipment Fixed Price Lists – Your Planning Basis Especially for regularly needed products, a fixed price list with a term is worthwhile. This creates security for budget planning and purchasing – particularly for framework agreements, public institutions, or purchasing cooperatives. Wiepa-Tip Wiepa will work with you to create a core assortment that perfectly matches your teams, quantities, and budgets – including fixed prices and personal support. If desired, the assortment can be activated as an individual online catalog that is only visible to your organization. 2.3 Own Brand vs. Brand Product – When is What Worthwhile? When it comes to office supplies, the question often arises: Does it have to be the brand product – or is the cheaper alternative sufficient? Both can be sensible – depending on how and how intensively the products are used. What is an own brand? An own brand is a qualitatively stable product with a good price-performance ratio, offered under the name of the specialist retailer or a purchasing cooperation. Example at Wiepa: The Soennecken own brand is one of the most well-known specialist trade brands in Germany. Many items come from the same production facilities as brand products – but customers benefit from the calculation and service. When is an own brand worthwhile? For frequently used standard products: paper, folders, pens, cards, sleeves When price-performance counts – e.g., in open-plan offices or educational institutions For consumables with high rotation: markers, correction fluids, sticky notes When many people work with the same products, for example in teams or apprentice groups When is the brand product the better choice? For special applications or high demands (e.g., shredders, labeling devices, printer accessories) For personal work tools with ergonomic requirements (e.g., scissors, high-quality writing instruments, staplers) When external image and corporate identity are paramount (e.g., cards for customer appointments) When durability and warranty play a major role Wiepa-Tip Our recommendation: consciously mix . Use the own brand where you can save, and use brand products where ergonomics, durability, or external impact are crucial. The Soennecken own brand reliably covers many areas – often with the best price-performance ratio in specialist trade Frequent Questions How large should a core assortment be? There is no fixed number; the decisive factor is that it covers the recurring basic needs with as few variants per product group as possible. How often should the supply cabinet be checked? A monthly rhythm with clearly designated responsible persons has proven effective in practice. Is the own brand really worthwhile for every area? No, for standard items with high rotation, yes; for technical devices or products with external impact, the brand product is often more sensible. Further Wiepa Guides Core Assortment in Procurement: Why Less Choice Often Saves More MoneyProcess Costs in Procurement: The Hidden Cost Factor

Sustainable Office Supplies: What Does It Really Include? In Brief Sustainable office supplies work best when companies start with frequently used consumables like paper, notepads, and sticky notes, rather than rare purchases. A fixed core assortment of more sustainable standard items makes the transition permanent instead of a one-time change. Sustainable office supplies don't start with a single product, but with many small decisions in daily work life. Paper, notepads, folders, sticky notes, stationery, packaging, and hygiene products are used regularly and therefore offer great potential for more conscious purchasing. Important note: sustainability must remain practical within the company. Not every item can be replaced immediately, but frequently used consumables are a good starting point. Typical Product Areas Recycled paper and certified papers Notepads and sticky notes made from recycled material Folders, filing, and office organization made from more sustainable materials Refillable pens and markers Packaging and shipping materials with recycled content Hygiene and cleaning products with eco-labels Sustainable Does Not Automatically Mean Expensive More sustainable purchasing can even become more economical if companies define standards, bundle orders, and reduce incorrect purchases. Especially with C-items, many costs arise not from the item itself, but from searching, ordering, approval, delivery, and internal distribution. Suitable Products in the Wiepa Shop Good starting points include STEINBEIS No.1 Classic White Recycled Paper, Nautilus ProCycle Copy Paper, Soennecken oeco Letter Tray, or Soennecken oeco Recycled Sticky Notes. Frequently Asked Questions Do you have to change the entire range immediately? No, it's usually more sensible to start with the most frequently used items, such as paper or notepads. Are more sustainable products of lower quality? Not inherently; many recycled and eco-products now achieve a comparable quality level to standard goods. How do you keep track of many items? The easiest way is through a fixed core assortment where more sustainable variants are stored as standard. Further Wiepa Guides Shopping sustainably and still keeping an eye on costsSustainable Office Organization: Recycled Notepads, Sticky Notes, and Eco-Products Conclusion Sustainable office supplies work best when companies start with frequently used items and incorporate them into a fixed core assortment. You can find more information on our page Sustainable Purchasing for Office Supplies and Office Provisions.

Sustainable Office Supplies Work Sustainably and Still Shop Affordably Sustainable office supplies don't have to be expensive. With recycled products, durable materials, and series like Soennecken oeco, companies can purchase environmentally consciously without unnecessarily straining their budget. In Brief Sustainable office supplies such as recycled paper or Soennecken oeco cost hardly more than traditional products. Look for the Blue Angel, FSC, or EU Ecolabel and bundle orders to save additional costs. Why Sustainable Office Supplies Make Sense Paper, sticky notes, binders, stationery, and filing systems are used daily in the office. Even small product decisions can make a big difference over the year. Reduced resource consumption Modern external image Good quality in everyday life Often hardly any price difference Sustainable Doesn't Have to Be Expensive Many sustainable office supplies are now priced close to traditional products. Private labels like Soennecken oeco, in particular, offer a strong balance of price, quality, and environmental awareness. In addition, companies can save by bundling orders, defining core assortments, and avoiding unnecessary individual deliveries. Our Recommendation: Soennecken oeco The Soennecken oeco series includes many everyday office items and relies on recycled or sustainably sourced materials. This makes it ideal for companies that want to make the entry into sustainable procurement simple and affordable. Recycled sticky notes College blocks and writing pads Letter trays and magazine files Index cards and page markers Rulers made from recycled PET Many more sustainable office supplies How to Identify Sustainable Office Supplies When shopping, look for recognized environmental labels and materials. These help to identify sustainable products more quickly. Blue Angel FSC PEFC EU Ecolabel Recycled Material Sources: Blauer Engel, FSC Germany Which Sustainable Office Supplies Are Particularly Worthwhile? Recycled Paper Modern recycled paper convinces with good print quality and a significantly better environmental footprint. Sticky Notes Recycled sticky notes are an easy entry point because they are used daily and can be replaced quickly. Folders and Filing Systems Letter trays, magazine files, and folders made from recycled material are robust, durable, and practical. Stationery Many pens, markers, and rulers are now made from recycled plastics or renewable raw materials. Sustainable Office Supplies at Wiepa As a regional office supplies dealer from Wiesbaden, we support companies in easily integrating sustainable alternatives into their daily office routine. We assist with product selection, establishing core assortments, and economical procurement. Frequently Asked Questions Are sustainable office supplies more expensive than traditional products? Mostly not noticeably. Series like Soennecken oeco are priced close to classic items; often, bundled orders fully compensate for the difference. Which seal is the most reliable? For paper and recycled products, the Blue Angel is the strictest and most well-known label in Germany. What is the easiest way to start with sustainable procurement? It's best to start with consumables that are regularly reordered anyway, such as recycled paper or sticky notes, and gradually expand. Further Wiepa Guides Sustainable Office Supplies: What Really Belongs?Core Assortment in Purchasing: Why Less Choice Often Saves More Money Do you want to equip your office more sustainably? We would be happy to advise you personally and show you suitable alternatives from the Soennecken oeco series and other sustainable assortments. Get advice now

Industry Solution Law Firm Office Supplies and Furniture for Law Firms, Notaries, and Tax Offices Law firms require reliable processes for confidentiality, archiving, mail handling, meetings, printer supplies, and ergonomic computer work. In short A core range of law firm supplies should cover reception, secretarial services, administration, meetings, mailroom, archiving, and secure document shredding. Structure needs by area In law firms, many recurring small needs arise. Without clear allocation, reception, secretarial staff, and administrative staff often order similar items in different variations. A departmental matrix creates transparency and facilitates substitutions. Paper, toner, and printer supplies High print volumes make reliable backup stock important. Devices, toner models, and preferred paper types should be documented. This reduces incorrect orders, express purchases, and unnecessary variations. Filing and archiving Folders, registers, archive boxes, spine labels, and labels should be uniformly designed. Standards facilitate searching, handover, and representation. Retention periods must be professionally checked; this article does not replace legal or tax advice. Data protection and document shredding Confidential documents must not be openly collected or disposed of uncontrollably. Suitable shredders, data protection containers, and documented responsibilities help handle paper documents securely. The selection depends on the protection requirements, paper volume, and number of users. Reception and client areas The reception area makes the first impression. At the same time, discretion, acoustics, and confidential conversations must be considered. Seating, lighting, signage, and catering needs should therefore be planned together. Ergonomic computer workstations Long screen times require adjustable chairs, suitable tables, monitors, and good lighting. Even in law firms, the best chair cannot completely compensate for an incorrectly adjusted table or poorly positioned monitor. Area Typical Needs Sensible Standard Secretariat Paper, toner, folders, labels Core assortment and minimum stock levels Mailroom Envelopes, padded envelopes, labels Fixed formats and storage locations Archive Boxes, registers, labeling Uniform filing system Meeting Catering, notepads, presentation equipment Mobile meeting set Simplify procurement Core assortments, cost centers, approval limits, and bundled orders reduce individual transactions. For multiple locations, common standards can be combined with local additions. FAQ What is included in the core assortment for law firms? Paper, toner, folders, registers, labels, padded envelopes, stationery, archiving materials, and secure disposal solutions. How can toner bottlenecks be avoided? Through equipment overview, fixed replacement stock, and clear reorder points. Which document shredder is suitable? This depends on the security requirements, paper volume, number of users, and desired ease of use. How can multiple locations order uniformly? With a common core assortment, location addresses, cost centers, and defined approvals. Does Wiepa also support with office furniture? Yes. Office supplies, document shredding, hygiene, coffee, and office furniture can be planned together. Further content Office supplies for law firms Choosing a document shredder Office supply solutions Sources Federal Commissioner for Data Protection BAuA Workplace Ordinance Structured procurement of law firm supplies Wiepa bundles office supplies, data protection, hygiene, coffee, and office furniture with personal support in the Rhine-Main area. Discover office supply solutions

Your reliable partner for public offices, administrations & public institutions As a specialist dealer with decades of experience, we reliably supply authorities, schools, administrations and public institutions with office supplies and ergonomic office furniture. We know what matters when purchasing for public authorities: ordering with an internal order number, purchase on account, different invoice and delivery addresses, and fast, secure delivery. Whether it's stationery, paper, hygiene articles, or ergonomic furniture – we provide everything from a single source, delivered nationwide. For public authorities in the Rhine-Main region and Mainz, we also offer a showroom where you can personally test our ergonomic office furniture solutions. -> This way you save time, comply with award guidelines and order securely from an experienced partner. What you will find here: How the ordering process works for authorities Your advantages as a public authority with Wiepa Offers & framework agreements for public institutions Frequently asked questions from authorities (FAQ) Ergonomic office furniture in the Mainz (Rhine-Main) showroom How the ordering process works for public authorities To ensure your order runs smoothly, we have optimized the process specifically for public authorities, administrations and public institutions. 1 Select itemsPlace the desired office supplies or office furniture products in the shopping cart. 2 Provide order number / referenceIn the checkout, you can enter your internal order number, case number, or file reference. 3 Specify invoicing & delivery addressEasily specify a different invoicing address (e.g., headquarters) and a separate delivery address (e.g., branch office, school, public office). 4 Select payment methodChoose "Purchase on account (public authorities)" – fast, secure, and no advance payment. 5 Need a quote?Request an individual PDF quote via our contact form. 6 DeliveryReliable and within 72 hours via our logistics partners. 7 Receive invoiceTax-compliant invoice with VAT shown conveniently via email or post. We are familiar with your processes With us, you have a partner who understands and simplifies the public authority process. We offer you: ✅ Purchase on account – no advance paymentPublic authorities and institutions can, of course, conveniently order from us on account. ✅ Different invoice & delivery addressesDelivery to branch offices or subsidiaries – invoice to headquarters. Flexible and legally compliant. ✅ Order with internal order number / referenceIn the checkout, you can enter your file reference, case number, or internal reference. ✅ Transparent prices – net & grossAll items are clearly displayed both including and excluding VAT. ✅ Individual offers & framework agreementsUpon request, we can provide you with PDF offers or agree on special conditions for recurring needs. ✅ Fast delivery & secure processingThrough our logistics partners, you receive your orders reliably and in compliance with GDPR. ✅ Personal contact persons for public authoritiesNo call center – direct contact persons who understand your processes and can support you with questions and personal concerns. Offers & framework agreements for public institutions Many public authorities require an individual quote before placing an order or want to agree on fixed terms for recurring needs. We are also the right partner for this: ✅ Individual PDF quotesRequest a customized quote with just a few clicks via our contact form – ideal for internal approvals or tenders. ✅ Support for direct awardsMany purchases can be awarded without a formal tender up to certain value limits. We support you pragmatically and quickly. ✅ Framework agreements & special conditionsFor recurring orders (e.g., paper, hygiene articles, ergonomic chairs), we offer framework agreements and fixed price lists – predictable and efficient. ✅ Everything from a single sourceFrom classic office supplies to ergonomic office furniture – a complete range for daily administrative tasks. Frequently Asked Questions from Public Authorities (FAQ) Can I enter a different invoicing address? Yes, that is easily possible. For example, you can set your head office as the invoice recipient and simultaneously specify a branch office or school as the delivery address. Is purchase on account possible? Absolutely. Public authorities, administrations, and public institutions always order safely and conveniently on account from us – without advance payment. Do you create individual offers? Yes, gladly. You can request an individual PDF offer via our contact form – ideal for your approval processes or tenders. Can different buyers use different delivery addresses but a common billing address? Yes. You can create multiple buyers with different delivery addresses in a central authority account. If desired, each buyer can also receive their own account with budget limits and approval workflows – perfect for larger administrations with clear procedures. Can we define a core assortment? Yes. We can mark a specific core assortment for your authority and create order lists. This way, your employees will immediately see the most important items – without a long search. Are there framework agreements for recurring needs? Yes. We offer framework agreements with fixed terms for public authority customers – for example, for regularly needed office supplies or ergonomic chairs. Can I specify an internal order number or file reference? Yes. In the checkout, you can enter your internal order number, reference, or case number – according to your needs. Ergonomic Office Furniture in the Mainz Showroom (Rhine-Main) Public authorities and institutions from the Rhine-Main region benefit from our showroom in Mainz. There, you and your employees can experience and try out our ergonomic solutions live: Ergonomic office chairs with adjustable lumbar support, synchronous mechanism and individual adjustment options Electrically height-adjustable desks for healthy sitting and standing work Standing desks and flexible workstation solutions -> Additionally, we offer special chairs for employees with particular requirements, e.g.: Chairs for employees with obesity (up to 180 kg load capacity) Models for individuals with disc problems or back pain Special solutions for medically recommended sitting postures Our team will be happy to advise you individually!  Book an appointment now and test our ergonomic & special office furniture on-site in the Rhine-Main area.