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Office Supplies Guide Office Supplies for New Employees: Workplace Starter Kit New employees start more relaxed when their workstation is prepared. A small starter kit with pens, a notepad, a tray, a folder, tech accessories, and hygiene items saves them from searching on their first day. When onboarding, people quickly think of access, laptops, and email. However, in everyday work, it's often the simple things that are missing: ballpoint pens, notepads, mice, charging cables, folders, cleaning wipes, or a designated place for documents. View office suppliesView desk accessories Short answer A workplace starter kit should contain the most important office items for the first day of work: pens, notepad, tray, folder or file, keyboard, mouse, cables, cleaning wipes, and, depending on the workstation, ergonomic accessories. Why a starter kit makes sense A prepared workplace shows appreciation and saves time. New employees don't have to ask for materials first, but can start faster. At the same time, a standard package helps to reorder office supplies more predictably. professional first impression during onboarding less searching on the first day of work uniform equipment within the team easier reordering of standard items more order at the workplace from the start What belongs in a workplace starter kit? Area Useful items Tip Writing Ballpoint pen, highlighter, notepad prefer a few good standard items Filing File, folder, clear pockets, desk tray adapt to department or task Technology Mouse, keyboard, cables, charger test accessories directly with the workstation Ergonomics and Hygiene Notebook stand, mouse pad, cleaning wipes especially important for laptop workstations Don't overthink office supplies A starter kit doesn't have to be huge. It should contain the items that are really needed at the beginning. Everything else can be ordered through the normal ordering process. It's important that the basic equipment is clearly defined. one to two ballpoint pens a notepad or college block highlighter or marker depending on the task a file or a folder small tray for documents cleaning wipes for the workplace Matching: Basic Office Supplies for Companies Plan for technology and ergonomics Especially with laptop workstations, a laptop and desk are often not enough. For longer working hours, a notebook stand, external keyboard, and mouse are useful. Cable management should also be considered directly so that the workstation doesn't appear untidy on the first day. Matching: Ergonomic laptop use and Cable management at the desk Differentiate between office, home office, and desk sharing A workstation in the office often requires different items than a home office workstation or a shared desk. Therefore, a small distinction by workstation type is worthwhile. Fixed office workstation: Filing, pens, notepad, folders, desk accessories Home office: Notebook stand, keyboard, mouse, lighting, and cable management Desk sharing: Cleaning wipes, standard accessories, clear clean desk policy Matching products in the Wiepa Shop NotepadsFor a quick start in everyday work.PensFor notes, signatures, and daily office work.Files and foldersFor documents, filing, and structured onboarding.Desk accessoriesFor order, technology, ergonomics, and workplace organization. Checklist: Starter kit for new employees Define workstation type: office, home office, or desk sharing. Prepare standard items for writing and notes. Add filing, folder, or file. Test tech accessories before the first day. Check ergonomics for laptop workstations. Provide cleaning wipes and small hygiene items. Organize reordering using a fixed standard list. More on this: Home office basic equipment, Organizing desk sharing and Setting up your desk correctly Frequently Asked Questions What belongs in a starter kit for new employees? Typically, pens, a notepad, a file or folder, a tray, a keyboard, a mouse, cables, cleaning wipes, and, depending on the workstation, ergonomic accessories. Why is a workplace starter kit useful? It facilitates the start, saves search time, appears professional, and ensures that new employees are immediately ready to work. Should the starter kit be the same for everyone? A common basic equipment is sensible. It should be supplemented depending on the department, workstation type, and tasks. Sources and Orientation This article serves as a practical guide for onboarding, office organization, and office supply. Key factors are workstation type, department, technical equipment, home office share, and internal ordering processes. Relevant pages: Office Supplies, Office Provision, Office Furniture and Office Supplies in the Shop Easily prepare workstations and starter kits Wiepa supports companies in Wiesbaden and Rhein Main with office supplies, desk accessories, ergonomics, hygiene items, and complete office provision for new employees. Request consultation

Office Supplies Guide Basic Office Supplies: What Every Company Really Needs A good basic set of office supplies ensures that employees don't have to improvise in their daily work. Paper, stationery, filing supplies, shipping materials, and organizational items are important. Many companies only order office supplies when something is missing. It's better to have a clear core assortment that is regularly checked and replenished. This keeps purchasing, storage, and workplaces organized. View Office SuppliesView Stationery Short Answer The basic equipment includes printer paper, ballpoint pens, highlighters, sticky notes, notepads, folders, dividers, envelopes, shipping materials, tape, desk accessories, and suitable consumables for printers and office equipment. Why a Core Assortment Makes Sense A fixed core assortment prevents each department from ordering different products. This saves time in purchasing, facilitates reordering, and ensures that important items are always available. less search effort in the shop uniform products throughout the company better consumption planning fewer spontaneous individual orders clearer responsibilities in purchasing Office Supplies Basic Equipment at a Glance Area Typical Items Why it's important? Paper Printer paper, copier paper, recycled paper Printing, copying, internal documents Stationery Ballpoint pens, highlighters, markers Notes, markings, signatures Organization Sticky notes, pads, dividers Planning, meetings, filing Filing Folders, separator sheets, archive boxes Storing documents in a structured way Shipping Envelopes, padded envelopes, packing tape Mail, parcels, outbound goods Paper and Printer Supplies Printer paper is a basic necessity in almost every company. Depending on usage, standard paper, recycled paper, and higher-quality paper for quotes or presentations can be useful. Toner, ink, and replacement materials should also be kept in mind. Related: Choosing the Right Printer Paper Stationery for Everyday Use Ballpoint pens, highlighters, markers, pencils, and notepads should be available at workstations, reception, meeting rooms, and storage areas. It's important that the products are suitable for their intended use and are reordered regularly. Filing and Archiving Folders, dividers, separator sheets, archive boxes, and labels ensure that documents are not only filed but can also be found later. A uniform system is particularly useful for accounting, HR, projects, and contracts. More on this: Using Dividers and Separator Sheets Correctly Matching Products in the Wiepa Shop Printer PaperFor daily printouts, copies, and internal documents.Ballpoint PensFor reception, office, meetings, and signatures.DIN A4 FoldersFor filing, administration, accounting, and archiving.EnvelopesFor business letters, invoices, and postal dispatch. How Often Should Office Supplies Be Checked? For small teams, a monthly check is often sufficient. Larger companies benefit from fixed ordering cycles, storage locations, and responsibilities. It's important that consumables are not reordered only when they are completely empty. Define core assortment. Set minimum stock levels. Clarify responsibilities. Plan ordering cycle. Regularly check items. Reduce unnecessary variations. Frequently Asked Questions What belongs to the basic office supplies? This includes paper, stationery, notepads, folders, dividers, shipping materials, tape, and essential consumables. Why is a core assortment useful? A core assortment saves time, reduces incorrect purchases, and ensures that important office items are regularly available. How do you organize office supplies in a company? Ideally with fixed responsibilities, minimum stock levels, regular checks, and a standardized ordering process. Sources and Guidance This article serves as practical guidance for office supplies and office organization. Company size, consumption, departments, ordering channels, and internal responsibilities are decisive factors. Related Pages: Office Supplies, Office Provisioning, E-Procurement and Stationery in the Shop Organize Office Supplies More Easily Wiepa supports companies in Wiesbaden and Rhein-Main with office materials, core assortments, office supplies, stationery, paper, and reliable office provisioning. Request Consultation

Meeting Room Guide Preparing Office Supplies for Meetings: Whiteboard, Coffee and Documents Well-prepared meetings don't just start with the agenda. Whiteboard markers, notepads, pens, documents, coffee, and refreshments should be ready before the appointment. In many companies, something is missing just when the meeting starts: the whiteboard marker no longer writes, flipchart paper is empty, pens are missing, or there is no coffee left in the kitchen. Such situations can be avoided with a fixed basic meeting setup. View Whiteboard AccessoriesView Office Supplies Short Answer For meetings, companies should have whiteboard markers, flipchart paper, moderation cards, notepads, ballpoint pens, name tags, coffee, water, cups, and napkins ready. Why Meeting Materials Should Be Prepared Meetings are time-consuming anyway. If materials have to be searched for before or during the appointment, it appears unprofessional and disrupts the flow. A prepared basic equipment saves small but recurring delays. less searching before appointments professional impression on guests smoother workshops and internal meetings better preparation of documents easier reordering through fixed standards Matching: Equipping a Meeting Room What Belongs to the Basic Meeting Equipment? Area Typical Items Why Useful? Visualization Whiteboard markers, flipchart paper, magnets Visualize ideas, tasks and results Workshop Moderation cards, pushpins, sticky dots Group work and structuring Documents Notepads, ballpoint pens, folders Notes and documents Catering Coffee, water, cups, napkins Visitors, internal appointments and workshops Regularly Check Whiteboard and Flipchart Whiteboard markers dry out, flipchart paper is used up, and magnets quickly disappear into other rooms. Therefore, a quick check before important appointments is worthwhile. Test markers and keep spares ready Refill flipchart paper in good time Leave magnets and sponge on the board Store cleaner within reach Keep moderation materials together More on this: Whiteboard Accessories and Moderation Cards and Pinboard Accessories Matching Products in the Wiepa Shop Whiteboard MarkersFor meeting rooms, workshops and daily meetings.Flipchart PaperFor presentations, workshops and group work.Moderation CardsFor ideas, topic clusters and structured workshops.Coffee and CateringFor meetings, receptions and internal appointments. Don't Forget Catering For meetings with guests or longer workshops, catering is part of the preparation. Coffee, water, cups, napkins, and sugar should not have to be searched for first. A small supply in or near the meeting room is particularly helpful. Matching: Coffee and Catering in the Office Checklist: Prepare for a Meeting Check whiteboard markers and flipchart Lay out notepads and pens Prepare documents or folders Add moderation materials for workshops Provide coffee, water, and napkins Check technology, cables, and adapters Restock materials after the appointment More on this: Minimum Stock in the Office Frequently Asked Questions What office supplies are needed for meetings? Whiteboard markers, flipchart paper, magnets, notepads, ballpoint pens, moderation cards, folders, coffee, water, cups, and napkins. How to avoid missing markers or paper? By maintaining fixed minimum stock levels in the meeting room or a central storage location, and a quick check before important appointments. Should catering be part of office supplies? Yes. Coffee, water, cups, and napkins are regularly needed and should therefore be planned like other consumables. Prepare Meetings Better Wiepa supports companies in Wiesbaden and Rhein Main with meeting materials, whiteboard accessories, coffee, catering, and ongoing office supplies. Request Consultation