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Office Hygiene Guide Properly Organizing Disinfectant Dispensers and Disinfectants in the Workplace Disinfection in the workplace only functions reliably if dispensers, application areas, refills, and responsibilities are clearly defined. Whether it's the reception, washroom, meeting area, kitchen, or workstation: disinfectants should not be distributed indiscriminately but organized appropriately for each area. View Disinfectant DispensersSearch for Disinfectants Brief Answer Companies should plan disinfectant dispensers according to their area of use: reception, washroom, kitchen, meeting room, and workstation. Matching refills, clear storage, minimum stock levels, and regular checks are important. Why Disinfection Should Be Organized Disinfectants are often only noticed when they are missing or in the wrong place. In companies, it's not about putting up as many dispensers as possible everywhere. A clear structure is sensible. Dispensers are located where they are actually used Refills match the existing system Supplies are visibly stored in the cleaning cupboard Responsibilities for checking and refilling are clear Disinfection complements cleaning, but does not replace it Basis: Office Hygiene in the Workplace Typical Application Areas in Companies Area Sensible Solution What to pay attention to? Reception Freestanding dispenser or wall-mounted dispenser clearly visible, neatly placed Washroom Wall-mounted dispenser or suitable refills coordinate with soap and paper towels Meeting Room Small dispensers or disinfectant wipes readily available after meetings Workstation Suitable wipes or surface disinfectant ensure surface compatibility Hands, Surfaces, or Devices? With disinfectants, it should be clearly distinguished what they are used for. Hand disinfection, surface disinfection, and cleaning wipes have different application areas. Therefore, the items should not simply be placed together in an unclear hygiene box. Hand disinfection: for entrances, reception, washrooms, or high-traffic areas Surface disinfection: for suitable surfaces and defined application areas Disinfectant wipes: practical for short cleaning routines and shared surfaces Cleaning wipes: for general cleaning, not automatically disinfection Read more: Properly Using Cleaning Wipes in the Workplace Suitable Products in the Wiepa Shop Disinfectant DispensersFor reception, washroom, entrance area, and high-traffic surfaces.DisinfectantsSuitable hand disinfectants and refills for existing dispenser systems.Disinfectant WipesFor suitable surfaces, meeting areas, and shared workstations.Hygiene SuppliesProcure hygiene articles, sanitary supplies, and cleaning products in a bundled manner. Neatly Separate Disinfection in the Cleaning Cupboard Disinfectants should not disappear among general cleaning products in the cleaning cupboard. It is advisable to have designated areas for hand disinfection, surface disinfection, cleaning wipes, gloves, and refills. More on this: Organizing the Cleaning Cupboard in the Workplace Coordinate with Washroom Supplies Disinfection is often part of extended washroom supplies. It should be planned together with soap, paper towels, toilet paper, and cleaning items. This results in fewer individual orders and fewer stock gaps. Read more: Planning Soap Dispensers and Refill Soap, Planning Paper Towel Dispensers and Organizing Hygiene Articles by Area Checklist: Organizing Disinfection Define application areas in the company Document dispensers and refills Consider hands, surfaces, and devices separately Define minimum stock levels Store refills visibly Define responsibility for control Bundle disinfection with hygiene and cleaning supplies Frequently Asked Questions Where should disinfectant dispensers be placed in the workplace? Typical locations are reception, entrance, washroom, kitchen, meeting room, and high-traffic common areas. Is disinfection a substitute for cleaning? No. Cleaning and disinfection should be planned separately. Disinfection complements cleaning where it is sensible. How to prevent empty disinfectant dispensers? Through suitable refills, visible stock, minimum stock levels, and clear responsibility for checking and refilling. Plan and Procure Hygiene Supplies Wiepa supports companies in Wiesbaden and Rhein Main with disinfectant dispensers, disinfectants, cleaning wipes, sanitary supplies, and ongoing office supplies. Request consultation

Dispenser Systems and Refills Coordinating Hygiene Dispensers and Refills Correctly: Avoiding Wrong Purchases in Washrooms and Common Areas Paper rolls, folded towels, soap, and cartridges must exactly match the existing dispenser system. Centralized documentation prevents incorrect orders and unnecessary surplus stock.In brief For each dispenser system, the manufacturer, series, format, article number, and an approved refill variant should be documented.Why Wrong Purchases Happen So Often Many refill products look similar but differ in roll width, core diameter, fold, cartridge connection, or container size. If ordered only by product name, the goods may not fit the existing dispenser. Which Systems Should Be Clearly Assigned Soap dispensers and liquid, foam, or cartridge soap Paper towel dispensers and fold type or roll format Toilet paper dispensers and roll size Disinfectant dispensers and matching containers Waste bins and bag sizes Centralized Recording of Dispenser Data Manufacturer, series, dimensions, refill articles, and a photo of the opened dispenser are helpful. The information should be stored per location or floor. This way, even substitutes can order reliably. Gradually Standardizing Locations Existing systems do not have to be replaced immediately. Initially, clear grouping is sufficient. When procuring new items or replacing old ones, it is then possible to reduce to a few standardized systems. Checklist Before Ordering Open dispenser and check format Document manufacturer and series designation Compare dimensions, folding, or core diameter Store approved article and alternative Define minimum stock per location Frequently Asked Questions Is the dispenser brand sufficient for assignment? Not always. Manufacturers often offer multiple systems. Series, format, and article number are more reliable. Is standardization worthwhile? For multiple locations, it can significantly simplify storage, ordering, and substitution. Relevant Wiepa Guides Planning Sanitary Supplies Hygiene Products in the Office Labeling in the Warehouse Sources and Further Information Federal Institute for Occupational Safety and Health German Social Accident Insurance Federal Environment Agency Securely Assign Existing Dispenser Systems Wiepa supports you in checking existing systems, selecting compatible refill articles, and setting up clear order lists. Request Personal Consultation

Hygiene Guide Proper use of disinfection in the workplace: Planning for hands, surfaces, and dispensers Disinfection can be useful in companies if applied strategically. It is crucial that hands, surfaces, dispensers and refills are clearly organized. Hand disinfection at the entrance, surface disinfection for shared areas, or suitable dispensers in washrooms: For disinfectants to work effectively in everyday use, locations, supplies, and responsibilities must be regulated. View Disinfection ProductsView Hygiene Supplies Short Answer Disinfection in the workplace should be planned strategically: hand disinfection for entrances and washrooms, surface disinfection for shared areas, suitable dispensers, and sufficient refills. Why disinfection should be planned Disinfectants are often bought spontaneously and then placed in various locations. A clear structure is better: Where is disinfection really needed, which type suits the application area, and who checks the inventory? Hygiene articles are more readily available Dispensers do not run empty Surfaces can be cleaned in a targeted manner Refill products match the existing system Disinfection is bundled with cleaning and sanitary supplies Related: Hygiene supplies for companies Hands or surfaces: The area of use decides Area Typical Items What to look out for? Hand disinfection Disinfectants, dispensers, refill bottles highly visible locations and suitable refills Surface disinfection Wipes, sprays, surface cleaners only use for suitable surfaces Common areas Cleaning wipes, disinfectant, garbage bags refill regularly and store visibly Reception Dispensers, hygiene wipes, waste bins place professionally and discreetly Coordinate dispensers and refills As with soap and paper towels, the same applies to disinfection: dispensers and refills must be compatible. If various systems are used in the company, the corresponding items should be documented. Record dispenser locations Note suitable refills Set minimum stock levels Store reserve supplies in the cleaning cupboard Regularly check empty dispensers More on this: Planning paper towels and soap in the company Suitable products in the Wiepa Shop Hand DisinfectionFor entrance, reception, washroom, meeting areas, and heavily used zones.Surface DisinfectionFor suitable surfaces, meeting rooms, and shared areas.Disinfectant DispensersFor fixed locations and clean provision in the company.Cleaning WipesFor workplace, reception, kitchen, and quick cleaning in between. Disinfection belongs on the hygiene list Disinfectants should not be ordered in isolation. A hygiene list with soap, paper towels, toilet paper, garbage bags, cleaning supplies, and disinfectants is sensible. This simplifies reordering. Related: Organizing the cleaning cupboard in the company and Properly organizing cleaning supplies in the office Checklist: Organizing Disinfection Define areas of use: Hands, surfaces, reception, common areas Select suitable articles for each area Document dispenser locations and refills Define minimum stock levels Store reserve supplies in the cleaning cupboard Clarify responsibilities for control and reordering Bundle disinfection with hygiene and cleaning articles Frequently asked questions Where is disinfection useful in the company? Typical areas include entrances, reception, washrooms, meeting rooms, shared workstations, and high-traffic zones. What is the difference between hand and surface disinfection? Hand disinfection is intended for skin. Surface disinfection is intended for suitable surfaces. The products should not be interchanged. How to prevent empty disinfectant dispensers? Through clear responsibilities, documented refills, minimum stock levels, and a designated storage place in the cleaning cupboard. Organize disinfection and hygiene in a planned way Wiepa supports companies in Wiesbaden and Rhein Main with disinfection, dispensers, cleaning supplies, sanitary products, and ongoing office provisions. Request consultation