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Data protection in the office GDPR and paper waste: What companies should consider for confidential documents Confidential printouts, customer data, and internal documents do not belong in an open wastebasket. Data protection in the office often begins precisely where paper is disposed of. Even in a digital office, paper documents are created daily. Invoices, offers, notes, misprints, applications, or personnel documents can contain personal or confidential information. If disposed of incorrectly, an avoidable data protection risk arises. View shreddersRequest consultation Short answer Documents containing personal, confidential, or business-critical information should not be put in general paper waste. Companies should use clear collection points, responsibilities, and shredders with the appropriate security level. Why paper waste is a data protection issue Paper waste is often underestimated in the office. A printed offer, a customer list, a misprint, or an old delivery note can contain information not intended for unauthorized persons. Therefore, disposal should not be an afterthought. Customer data can be on printouts Invoices and offers often contain sensitive information Personnel documents must not be disposed of openly Internal notes can contain business-critical details Misprints are often thrown away too quickly Which documents do not belong in the wastebasket? Not every piece of paper is automatically critical. However, as soon as personal, confidential, or internal information is involved, secure destruction should be considered. Document Example Recommendation Customer data Offers, delivery notes, lists destroy Personnel documents Applications, working hours, salary destroy securely Internal documents Prices, strategies, notes destroy depending on protection needs Misprints incorrectly printed invoices do not throw away openly Shredding instead of an open wastebasket A document shredder is not just an office device, but part of the data protection organization. It is important that employees know which documents need to be shredded and where they can dispose of them securely. Relevant deep dive: Organizing document shredding in the office correctly Suitable products in the Wiepa Shop HSM SECURIO AF100Compact shredder for workstations and smaller teams.HSM SECURIO AF300Automatic shredder for regular document destruction.HSM SECURIO P40iPowerful device for larger offices and departments.HSM Maintenance OilCare accessory for cross-cut shredders. How companies organize paper disposal more securely define clear rules for what must be destroyed set up collection points for confidential documents place shredders in easily accessible locations determine the appropriate security level briefly sensitize employees organize oil and waste bags directly Frequent Questions May documents with customer data be put in the paper waste? No, confidential documents with customer data should not end up openly in the paper waste. Secure document shredding with the appropriate security level is advisable. Which documents should companies shred? These include customer data, personnel documents, internal price lists, offers, invoices, notes, misprints, and documents containing confidential information. Which security level is appropriate? For many confidential office documents, P-4 is a sensible starting point. For particularly sensitive data, P-5 may be more suitable. Sources and Guidance For data protection, retention periods, and specific deletion concepts, companies should check official information on the GDPR, DIN 66399, and their internal data protection guidelines. This article serves as practical guidance for purchasing and office organization. Further relevant articles: Security levels according to GDPR, Strip-cut or cross-cut, P-4 or P-5, Shredders for medical practices and Shredders for law firms and tax offices Relevant pages: Office supplies, Office supplies, E-Procurement and Shredders in the shop Organize paper waste more securely? Wiepa supports companies in Wiesbaden and Rhein-Main with shredders, office supplies, data protection in the office, and suitable office provisions. Request consultation

Shredder Comparison Strip-cut or cross-cut: Which shredder is better? The cutting type determines how securely paper documents are destroyed. For confidential office documents, cross-cut is usually the better choice. Anyone choosing a shredder for a company will quickly come across two terms: strip-cut and cross-cut. Both shred paper, but they differ significantly in terms of data protection, security level, and reconstructability. View cross-cut shreddersRequest consultation Brief Answer Strip-cut shreds paper into long strips. Cross-cut shreds documents into significantly smaller particles. For confidential documents, personal data, and GDPR-relevant documents, cross-cut is usually more sensible, as documents are harder to reconstruct. What is strip-cut? Strip-cut shreds paper lengthwise into strips. This cutting method is simple, fast, and often cheaper. For general documents without special protection needs, it can be sufficient. However, for confidential office documents, it is often too weak. What is cross-cut? Cross-cut shreds paper both lengthwise and crosswise. This creates small particles instead of long strips. This makes reconstruction significantly more difficult and is usually the better solution for companies with confidential documents. Direct Comparison Criterion Strip-cut Cross-cut Protection effect lower higher Reconstructability more possible significantly more difficult Typical Use simple internal documents confidential documents Office Recommendation only for low protection needs often better choice Why cross-cut is often more sensible for businesses In companies, documents with customer data, prices, personnel information, internal notes, invoices, or contract details are regularly created. As soon as such documents are destroyed, the cutting type should match the protection requirements. Cross-cut usually offers significantly more security than strip-cut. Relevant deep dive: Which security level does a shredder need according to GDPR? Matching Products in the Wiepa Shop HSM SECURIO AF100Compact shredder for smaller teams and workstations.HSM SECURIO AF300Automatic shredder for regular shredding.HSM SECURIO P40iPowerful shredder for larger offices.HSM Maintenance OilImportant for the care of cross-cut devices. Which cutting type suits which area? Reception and general office: Cross-cut, if customer data or notes are disposed of HR department: Cross-cut with a higher security level Doctor's office: Cross-cut, often check P 4 or P 5 Law firm and tax office: Cross-cut for client documents Management: Cross-cut for confidential internal documents Frequently Asked Questions Which is better, strip-cut or cross-cut? For confidential office documents, cross-cut is usually better. Strip-cut may suffice for simple documents with low protection requirements. Is strip-cut GDPR compliant? That depends on the protection requirements of the documents. For personal or confidential data, cross-cut is often more sensible. Why do cross-cut shredders need to be oiled? The cutting block in cross-cut shredders works harder. Regular maintenance with suitable oil helps to maintain cutting performance and protect the device. Sources and Guidance For data protection, protection requirements, and specific deletion concepts, companies should consult official information on GDPR, DIN 66399, and internal data protection guidelines. This article serves as practical guidance for purchasing and office organization. Other relevant articles: Organizing document shredding in the office, P 4 or P 5, GDPR and paper waste and Oiling a shredder Relevant pages: Office supplies, Office provisioning, E-Procurement and Shredders in the shop Are you unsure about the cutting type? Wiepa supports companies in Wiesbaden and Rhein-Main in selecting suitable HSM shredders, cutting types, and security levels. Request consultation