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Correctly organizing disinfectant dispensers and disinfectants in your company
Correctly organizing disinfectant dispensers and disinfectants in your company
by Wiepa GmbH on Jul 09, 2026Office Hygiene Guide
Properly Organizing Disinfectant Dispensers and Disinfectants in the Workplace
Disinfection in the workplace only functions reliably if dispensers, application areas, refills, and responsibilities are clearly defined.
Whether it's the reception, washroom, meeting area, kitchen, or workstation: disinfectants should not be distributed indiscriminately but organized appropriately for each area.
Brief Answer
Companies should plan disinfectant dispensers according to their area of use: reception, washroom, kitchen, meeting room, and workstation. Matching refills, clear storage, minimum stock levels, and regular checks are important.
Why Disinfection Should Be Organized
Disinfectants are often only noticed when they are missing or in the wrong place. In companies, it's not about putting up as many dispensers as possible everywhere. A clear structure is sensible.
- Dispensers are located where they are actually used
- Refills match the existing system
- Supplies are visibly stored in the cleaning cupboard
- Responsibilities for checking and refilling are clear
- Disinfection complements cleaning, but does not replace it
Basis: Office Hygiene in the Workplace
Typical Application Areas in Companies
| Area | Sensible Solution | What to pay attention to? |
|---|---|---|
| Reception | Freestanding dispenser or wall-mounted dispenser | clearly visible, neatly placed |
| Washroom | Wall-mounted dispenser or suitable refills | coordinate with soap and paper towels |
| Meeting Room | Small dispensers or disinfectant wipes | readily available after meetings |
| Workstation | Suitable wipes or surface disinfectant | ensure surface compatibility |
Hands, Surfaces, or Devices?
With disinfectants, it should be clearly distinguished what they are used for. Hand disinfection, surface disinfection, and cleaning wipes have different application areas. Therefore, the items should not simply be placed together in an unclear hygiene box.
- Hand disinfection: for entrances, reception, washrooms, or high-traffic areas
- Surface disinfection: for suitable surfaces and defined application areas
- Disinfectant wipes: practical for short cleaning routines and shared surfaces
- Cleaning wipes: for general cleaning, not automatically disinfection
Read more: Properly Using Cleaning Wipes in the Workplace
Suitable Products in the Wiepa Shop
Disinfectant DispensersFor reception, washroom, entrance area, and high-traffic surfaces.DisinfectantsSuitable hand disinfectants and refills for existing dispenser systems.Disinfectant WipesFor suitable surfaces, meeting areas, and shared workstations.Hygiene SuppliesProcure hygiene articles, sanitary supplies, and cleaning products in a bundled manner.
Neatly Separate Disinfection in the Cleaning Cupboard
Disinfectants should not disappear among general cleaning products in the cleaning cupboard. It is advisable to have designated areas for hand disinfection, surface disinfection, cleaning wipes, gloves, and refills.
More on this: Organizing the Cleaning Cupboard in the Workplace
Coordinate with Washroom Supplies
Disinfection is often part of extended washroom supplies. It should be planned together with soap, paper towels, toilet paper, and cleaning items. This results in fewer individual orders and fewer stock gaps.
Read more: Planning Soap Dispensers and Refill Soap, Planning Paper Towel Dispensers and Organizing Hygiene Articles by Area
Checklist: Organizing Disinfection
- Define application areas in the company
- Document dispensers and refills
- Consider hands, surfaces, and devices separately
- Define minimum stock levels
- Store refills visibly
- Define responsibility for control
- Bundle disinfection with hygiene and cleaning supplies
Frequently Asked Questions
Where should disinfectant dispensers be placed in the workplace?
Typical locations are reception, entrance, washroom, kitchen, meeting room, and high-traffic common areas.
Is disinfection a substitute for cleaning?
No. Cleaning and disinfection should be planned separately. Disinfection complements cleaning where it is sensible.
How to prevent empty disinfectant dispensers?
Through suitable refills, visible stock, minimum stock levels, and clear responsibility for checking and refilling.
Plan and Procure Hygiene Supplies
Wiepa supports companies in Wiesbaden and Rhein Main with disinfectant dispensers, disinfectants, cleaning wipes, sanitary supplies, and ongoing office supplies.
